• Senior Bookkeeper / Accountant

    Job Locations US-NY-Rochester
    Posted Date 1 week ago(7/10/2018 11:38 AM)
    Category
    Accounting
    Type
    Regular Full-Time
    FLSA Status
    Non-Exempt
    Shift
    Days
    Department
    Accounting
    Corporation Name
    DePaul Group
  • Overview

    Under the general direction of the DePaul Properties’ Development Team, the Senior Bookkeeper / Accountant will handle day to day bookkeeping, funding requests and administrative tasks as part of our growing operations.

     

    DePaul Properties, Inc. develops and operates affordable housing throughout New York State through the Low Income Housing Tax Credit (LIHTC) program. We create and operate attractive, affordable housing in communities that provide permanent housing solutions for low income individuals and families, as well as operate units licensed for residential treatment by the office of Mental Health.

     

     

    Responsibilities

    1. Perform day-to-day financial operations, including;
    • Receive checks and cash from various sources; for many separate corporations
    • Prepare and scan bank deposits; going to bank as needed
    • Process rent payments; i.e. checks, ACH, credit card, direct deposits and internal transfer information
    • Electronic banking i.e. ACH preparation, bank transfers, obtain direct deposit information from various websites
    • Ensure all bank activity is properly recorded in general ledger and if applicable, the account receivable module
    • Update the various corporations rent batches for the move in / out forms received from the Affordable Housing (AH) program staff and prepare the appropriate adjustments
    • Work with the various Affordable Housing (AH) program staff to ensure that we have the information needed to record accurate information in general ledger i.e. move in / move out forms, check requests for security deposit refunds.

     

    1. Prepare monthly duties involved in preparation of financial statements, including:
    • Preparation of general ledger journal entries
    • Perform bank reconciliations; follow up on reconciling items
    • Reconciliation of balance sheet accounts; including A/R and Security Deposit accounts
    • Reconciliation of other general ledger accounts as needed
    • Access and print electronic bank statements for the various banks i.e. M&T and Key Bank
    • Go to numerous external websites to pull monthly reports as needed i.e. Excellus dental and health reports, SWAP reports
    • Update the M&T SWEEP spreadsheet for the current month activity
    • Prepare quarterly consolidated financial statements
    • Prepare quarterly intercompany reconciliations and journal entries to record the transfer

     

    1. Provide Affordable Housing program staff the accounts receivable reports at least twice a month and follow up with them on the collection of aging balances.

     

    1. Assist in meeting all the reporting requirements for the numerous investors on a timely and compliant basis.
    • Preparing monthly / quarterly / annual reports, financials, budgets etc. as required by the investors / funders
    • Ensuring that we have all the required monthly / quarterly information needed and working with AH to obtain all data i.e. rent rolls, narrative reports, etc.
    • Entering budget information into Great Plains on an annual basis

     

    1. Responsibilities include accurate preparation and data entry of the following:
    • Federal and State not-for-profit tax returns
    • Entering additions and disposals into the fixed asset software (sage) and reconciliation to general ledger

     

    1. Understand and monitor internal control policies related to purchasing, cash receipts and disbursements, financial reporting and billing. Maintains all information in a confidential manner.

     

    1. Responsible for monthly requisition process
    • Request funds from various sources (NYSOMH, NYSHCR, etc.) for all projects currently under construction (typically 2-5)
    • Track cash receipt of all funding requests and make necessary follow-up phone calls to funders
    • Maintain CIP and cash flow spreadsheets for projects under construction

     

    1. Assist in funding applications for Low Income Housing Tax Credit projects
    • Obtaining and organizing documents for application
    • Coordination of signatures and mailings

     

    1. Maintain updates for projects under construction and future projects
    • Project updates include; funders, number of units, unit composition, other parties involved, etc.

     

    1. Work with General Contractors to maintain compliance with Minority & Women Owned Business Enterprises (MWBE)
    • Ensure monthly and quarterly reports are filed timely with the state and any other required funders.

     

    1. Coordinate payment of vendor invoices
    • Obtain necessary signatures / approvals for vendor invoices
    • Ensure proper coding of invoices

     

    1. Maintain construction change order log
    • File change orders, obtain approvals and maintain spreadsheet

     

    1. Other duties as assigned.

    Qualifications

    Education/Experience: Bachelor’s degree in Accounting or Business related field; or an Associate’s Degree in Accounting with 2 years related experience.

     

    Work Week: Monday-Friday (8 hours per day between 7am – 6pm) OT as required

      

    Other: Driving record that meets agency’s Clean Driving Record Policy

       

     

     

    PM18

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