• Accounts Payable / Papersave Support Specialist

    Job Locations US-NY-Rochester
    Posted Date 3 days ago(10/17/2019 12:18 PM)
    Category
    Accounting
    Type
    Regular Full-Time
    FLSA Status
    Non-Exempt
    Shift
    Days
    Department
    Accounting
    Corporation Name
    DePaul Community Services (DCS), DePaul Group
  • Overview

    Maintains Accounts Payable Papersave Entry Queues for AP processing.  Manages Accounts Payable vendor invoices through AP Email system. Training DePaul staff on Papersave software program and procedures.  **Travel required.

     

    Work Week:  Monday – Friday (8 hours per day between 7:00am – 6:00pm).  Overtime as required.

    Responsibilities

    1. Manages and organizes the vendor invoices received by email, scan into queues for AP Specialists to process.  Reviews to ensure all information is included;

    • Contracts match invoices prior to processing
    • Scan and forward all invoices into appropriate Papersave queues for approval process
    • Reasonable account distribution

     2.  Forward all Papersave (PS) documentation that requires review and approval to DePaul programs.  Assist programs with invoice discrepancies.  Process incoming department mail and scan into PS queues for approval process.

     

    3. Manage and organize DePaul vendor contracts, working with Purchasing and IT department.

     

    4. Handle vendor calls and contact vendors to resolve A/P issues.  Review vendor statements and contact vendor on any discrepancies.

     

    5. Review staff mileage forms for accuracy, proper approvals and submit to payroll department for monthly reimbursements.

     

    6. Assist in the training of staff to ensure that all accounts payable related policies and procedures are being followed and handle staff questions regarding policies.

     

    7. Maintain and control the ordering of blank check stock and record keeping of DePaul tax exemption forms for AP vendors.

     

    8. Back up to AP Audit Specialist.

     

    9. Perform department receptionist responsibilities.

     

    10. Other duties as assigned.

    Qualifications

    Education and Experience: High School diploma or GED required.  Two years’ experience in accounting or business field preferred.  Must have a working knowledge of Excel, strong organizational skills and customer experience.

     

    PM18

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