Accounts Payable Specialist

DePaul is now hiring a full-time Accounts Payable Specialist!

Why work for DePaul?

• Make a positive difference in someone's life
• Supportive work environment
• We value diversity
• Opportunity for professional development and career advancement
• Excellent benefits
• Competitive wages, position paying $21-$21.30/hour

1. Review and prepare all A/P voucher packages to ensure that they have all of the required documentation and that all A/P procedures have been properly followed, to include:

• • Appropriate approval prior to purchase
  • Ensure programs are receiving and reviewing invoices for accuracy.
  • Reasonable account distribution.

2. Process and enter all properly prepared A/P vouchers into the accounting system and prepare batches for submission to supervisor for approval and posting.
   
   

3. Set-up and manage recurring A/P batches in the Great Plains system (i.e. Rents, monthly utility batches, monthly contract payments, etc.).
   
   

4. Process approved batches through check preparation and distribute checks. Assist with ACH Vendor payments online and process manual payments.
   
   

5. Assist with vendor calls and contact vendors to resolve A/P issues. Review vendor monthly statements and contact vendor on any discrepancies. 
   
   

6. Assist Accounts Payable Audit Clerk in editing AP batches.
   
   

7. Assist with all A/P policies and procedures, including proper bidding procedures are followed and appropriately documented.
   
   

8. Assist with managing W-9 vendor forms, semi-annual vendor letters, reports, etc. for accounting system.
   
   

9. Perform other duties as assigned.

Education:  High School Diploma or GED.

Job Summary:  Complete and manage all Accounts payable processes from receipt of invoice.  ACH payments and check processing.

Work Week:  Monday – Friday (8 hours per day between 7:00am – 6:00pm).  Overtime as required.

This position is eligible for the following benefits: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Generous PTO & Paid Holidays, 403B Employer Match, Employee Discount Programs, Free Parking and Staff Recognition Programs.

DePaul is an equal opportunity employer that values diversity. All employment is decided based on qualifications, merit and program need.